From inkjet to laser printers, there are many decisions to make when choosing the best printer for your business. Whether you’re just starting up, or looking to update an old printer that just doesn’t do the job right anymore - finding the best one can be a hard decision.
Here's our guide to the best printers to help make that choice easier, including cost, printer type, leasing options and much more.
What to consider?
There is a selection of different things businesses should take into consideration when choosing a printer. For instance, important factors such as the required speed of the printer, if colour, black and white or both type of printouts are needed, as well as if scanning and photocopying features will be needed should all be considered.
For businesses of all sizes, it is also essential to find a printer that can be used via network to allow a wide range of users to be able to access the printer at any time.
Business users should also consider whether a wired or wireless printer would be more suitable for them and the nature of the business. In this case, it is good to note that wired printers are more likely to offer fast speeds, whilst a wireless model may not appear as fast but is more flexible and also cheaper.
Finally, as most businesses look for printing speed as one of their requirements when searching for printers, a printer with 30 pages-per-minute (ppm) speed and above is a sound baseline.
HP's popular range of printers are often classed as the best for business. The tech company has been delivering advanced printers for many years, and just last year the company unveiled new OfficeJet Pro and LaserJet printer ranges.
HP offers a selection of both inkjet and laser printers. The first is good when looking for high-quality printouts, but can only print a small amount at a time. However, laser printers are known for fast functionality and the ability to produce black and white documents with better clarity.
A standard HP inkjet printer can be purchased at less than £200. For instance, the HP OfficeJet Pro 6830 e-All-in-One printer, which is built with a robust inkjet engine and instant ink service, is available from around £170 online at Amazon.
It has a print speed ISO of 18ppm in black and 10ppm in colour, and is able to print paper sizes A4, A5, A6 and B5. Although, this printer may be better suited for small-medium sized business.
HP’s latest LaserJet Pro M501 printer is a laser printer that may again, be better suited for small to medium sized businesses, due to its single function and monochrome only ability. In terms of speed, it has been widely reviewed for its “best in class performance” and is available for about £220.
Another HP printer which would be better suited for bigger businesses is the HP PageWide Pro 477dw. Although classified as an inkjet printer, it is built with multifunction capabilities such as fast speed of 55ppm for both monochrome and colour printing, ability to print both single and double-sided and can also be used as a photocopier and scanner. This printer retails at £336 on HP’s online store.
Brother makes solid business printers, favoured for their all-round capabilities.
Firstly, is the Brother HL-L8350CDW colour laser printer which is fast at 30ppm. This printer provides good print quality in sizes A4, A5 and A6.
Another perk of this printer is its low running costs. It can print in both colour or black and white. This printer can be purchased for around £350.
Possibly better suited to bigger businesses is the Brother HL-S7000DN inkjet printer, especially if you don’t mind splashing some extra cash, as it retails at around £3,000 online at Amazon.
This printer has a market-leading print speed of 100ppm and is also able to print in both colour and black/white in A4, A5, B5, letter and custom sizes, which will come in quite handy for any business.
A good budget printer, especially for businesses that don't require Ethernet or automatic duplexing, is the Brother HL-3140CW.
With a printing speed of ISO 18ppm, users can also benefit from its wireless colour laser printing feature. It is available from around £154 at Amazon.
In addition, the Brother DCP-9020CDW is a high-end all-rounder printer for mono and coloured printing. It is best suited for smaller businesses due to its printing speed of 18ppm.
The DCP-9020CDW also offers cloud service integration which enables it to upload to services like Dropbox and OneNote. It also has WPS authentication and wireless direct printing. This can be purchased online at Amazon from around £194.
Canon printers are well known for their great printing quality, and with the advanced connectivity and speed, they are highly recommended for busy offices.
The Canon imageRUNNER ADVANCE C3330i is a multifunctional laser colour printer which prints at a speed of 35ppm.
Its core functions along with printing include scanning, photocopying, storage and fax. The printer is able to print A3, A4 and more. However, due to the loaded features it comes with a high cost of £2,485.
The Canon i-SENSYS MF724Cdw is another multifunction colour laser printer from Canon which provides good quality printing and secure scanning.
This printer only offers 20ppm printing speed, which is not the fastest, so may be better suited to smaller businesses that are less focused on speed.
It has wireless support though, along with Ethernet and a 600dpi colour scanner. The printer is also reasonably cheaper than some Canon printers as it retails at over £350.
Another is the Canon Pixma TR8550, a versatile printer best for businesses that tend to do a lot of colour printing. It is also most suited for home workers that may need to print a high amount of documents or high-quality photos.
For office use, the four-in-one printer also includes a fax machine, automatic document feeder, scanner and copier. It has a printing speed of 14ppm for mono and 7ppm for colour printing. This can be purchased online from £122 at Amazon.
Last but not least is Epson, which offers a quality range of different printers for business use.
Firstly, is the Epson Workforce Pro WF-4630 which is best suited for big businesses due to its fast printing speed of ISO 20ppm in both black/ white and colour.
It also offers remote printing and scanning capabilities and is cloud-connected. It is available from around £399 at Amazon.
The Epson EcoTank ET-4550 is a unique printer that is offered with two years worth of ink in advance, thanks to its advanced ink system. It has a print speed of 33ppm and is able to print sizes A4, A5, A6, B5 and custom sizes.
This could be a good choice for smaller businesses which may well be looking for ways to save money while getting a good service. The ink system will definitely make that possible as it reduces the need to constantly buy separate ink cartridges. The printer can be bought for about £450 from Epson or for about £300 from Amazon.
There is also the Epson WorkForce Pro WF-4720DWF, which has a built in inkjet printer, copier and scanner for smaller businesses.
Unlike traditional ‘bulky’ printers, the Workforce Pro is designed as a micro-sized printer that can be positioned alongside a PC or Mac desktop computer. Although not the fastest at 18ppm, for small businesses this could work well. This printer is available for about £170.
For bigger businesses with a larger budget, multifunction laser printers may be the best choice based on the functionalities that are provided. HP, Brother or Epson printers may be the best choice for this.
However, for the small to medium sized businesses that may be working towards a smaller budget, it would be best to focus on a cheaper printer that may still have most or all of the needed functionalities. HP and Epson seem to offer the best printers for cost-conscious smaller businesses.
Although it appears expensive, Brother’s HL-S7000DN inkjet printer, which has the fastest speed of 100ppm, may just be the best choice for bigger businesses keen on speed.