SEPA programme to cut bank costs opens next month

New Eurozone project to harmonise bank payment systems promises lower charges, less delay and new horizons for small businesses.

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When 12 European countries adopted the euro as their common currency on Jan. 1, 2002, transaction costs for citizens travelling from one "euro zone" country to another fell to zero, as long as they paid cash.

But transaction charges for electronic payments remained, and those for cross-border payments were much higher than for domestic payments. Sending €100 from one European country to another cost an average of €23.60 in 2001.

In January 2002, the European Commission ordered banks to charge the same fees for cross-border payments as for national ones. By 2005, that had brought the cost to the customer of transferring €100 down to just €2.46, but with no corresponding changes in the procedures or technology for handling those transactions, the cost to banks remained high.

The Single Euro Payments Area (SEPA), a grand project to harmonise bank payment systems for three kinds of transactions, is intended to remove cost disparities and speed the flow of money across the euro zone. Transaction fees could come down, payment delays could be reduced, and new services could make it easier or cheaper for small businesses to take payments from prospective customers in neighbouring countries. SEPA will begin to take effect in January, continuing through 2010, and has the backing of the European Commission, the European Central Bank and the European Payments Council (EPC), a banking industry group.

There's potentially a lot at stake: making SEPA the IT platform for automating business payment processes could save European businesses up to €100 bn (£71 bn) a year, European Commissioner for Internal Market and Services Charlie McCreevy said in May.

It's an enormous task, though, and a number of legal, procedural and technical obstacles remain before it can be fully implemented.

With SEPA, the holder of a bank account in one euro zone country should be able to exchange payments with other euro zone countries as easily as if they had an account in the country concerned. But to allow that, banks need to rebuild or duplicate many of their core systems for making national payments, businesses need to update their databases and financial systems to incorporate new payment details for customers and suppliers, and countries across the European Union need to introduce a common legal framework for international payments, the Payment Services Directive.

The three transaction types covered by SEPA are credit transfers used to make a one-off payment to another account; direct debits initiated by the account holder receiving the payment, and card payments. The first two will replace national payment systems, while the third will run alongside them.

Banks in some countries are using the move to the fully automated "straight-through processing" systems used for the first transaction type to go live, SEPA Credit Transfer (SCT), as an opportunity to reduce or eliminate costly paper-based manual payment systems such as cheques. The Eurocheque cheque clearing system used in Germany is already gone, and Belgian banks are expected to gradually stop offering cheques as a means of payment.

To make a SEPA Credit Transfer the debtor needs, at the very least, to know the creditor's IBAN, or International Bank Account Number, or else SEPA-compliant systems will reject the payment order. All banks adhering to the SEPA agreement now print account numbers in IBAN format on statements, and businesses hoping to receive payment via SEPA transfers should print them on their invoices, and make sure they have the IBAN for any companies they exchange payments with.

Software vendors are offering automated tools to convert national bank account details into IBANs, although some authorities warn that the numbers of exceptions possible make automated translations risky: better, they say, to obtain the correct IBAN direct from the party concerned. Swift, the payment processing cooperative, is also compiling a directory of IBAN data to simplify the processing of such exceptions.

Beyond IBANs, businesses exchanging bulk payment data with their banks need to adopt a new XML format for the data, based on the ISO 2022/UNIFI standard, or make sure the bank can convert their existing formats.

One feature of the SEPA payment message format is that the field for describing the nature of the payment is limited to 140 characters: Accounts payable clerks should start practicing their SMS skills now.

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