Northcliffe Media, one of the UK’s biggest regional newspaper publishers, is consolidating 17 email datacentres into two, while migrating from Microsoft’s Exchange 5.5 to Exchange 2003.
The publisher will useAutonomy’s Zantaz Enterprise Archive Solution product to clean up and reduce the size of its 7,500 Exchange mailboxes used by 4,500 full-time staff in 32 centres.
Once the migration is complete Northcliffe will use EAS to increase the efficiency of the company's knowledge management, document retention and electronic disclosure processes.
The newspaper publisher expects that by removing duplicated emails and compressing them into a consolidated near-line archive store, it can reduce email storage requirements by up to 50%.
Kieran Head, project manager at Northcliffe Media, said, "There are three main reasons why we needed to implement an email archiving solution. Firstly, it is paramount that the migration and consolidation process will not disrupt the overall operation of the company - the clean-up of our 7,500 mailboxes will enable us to continue business as usual.
“Secondly, we'll be able to reduce our initial investment because we believe our storage requirements for Exchange will decrease by approximately 50%. Finally, we want to be prepared to be able to disclose any electronic information as efficiently as possible in the event of any regulatory compliance requirements."
Northcliffe is working with implementation partner Servo Computer Services, and is running a series of trials to emulate its live Exchange environment, before the project is rolled out in earnest at the company’s Leicester and Plymouth datacentres.