Stoke-on-Trent City Council has signed up Civica to set up integrated e-procurement and financial management systems to give the council better control of its annual expenditure.
It will deploy Civica’s Authority Financials and eProcurement platforms across the council, with the latter system being integrated with another procurement system already in use, I&DeA eMarketplace .
The signing of the £1m four-year contract marks the latest stage in Stoke council’s services modernisation, which aims to deliver 10% in operational savings.
Integrated e-procurement and financial reporting would also help the authority control how expenditure is directed to improving services to residents, it said.
The Authority Financials platform electronically records all income and expenditure into debtors, general ledger and creditor systems. Once installed, it will provide automated purchasing and invoicing and debt recovery processes relating to thousands of the council’s suppliers.
The integrated e-procurement systems will automate all of the council’s purchasing, payment and debt recovery operations. Authorised personnel will be able to ‘punch out’ purchase online requests to suppliers and invoice electronically for services it provides.
The council conducted project risk assessments before determining the new systems’ scope. Council project management teams decided on a process-based integration over enterprise resource planning software because ERP was felt to be too complex and have a poor track record in the public sector.