County Durham & Darlington NHS Foundation Trust has digitised its medical records to enhance operational efficiency and patient care, as well as save money.
The trust says the move will save it £4.5 million over a 10 year period, and it enables multi-site access to notes for clinicians via desktops and mobile devices.
Managing six community hospitals along with two acute hospitals 21 miles apart previously meant delivering notes was a real logistical challenge.
TNT Business Solutions was brought in by the trust to do the digitisation job, using scanning kit from Kodak Alaris.
The trust has scanned around 252,000 patient folders each containing on average 229 pages, creating over 115 million images.
Sarah Perkins, County Durham & Darlington NHS Foundation Trust’s associate director of operations and performance, said: “Whilst our records staff have delivered a very good service in terms of notes availability, there was always a constant level of stress to get paperwork to the right place at the right time and then filed away correctly."
She said: "When I came into post, I felt there must be a better way which is why we’ve procured an electronic system.”