Resignation letter template: How to write a letter of resignation

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Moving on? Here’s what you need to write the perfect resignation letter

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Congratulations! You’ve aced the interview, negotiated your perfect salary and landed your dream job.

Still looking for your dream job? Take a look at these companies currently hiring.

Now all you have to do is quit your current role and you will be able to get started. Well, once you've handed in your letter of resignation. 

Like it or not your resignation letter is extremely important. It’s not only the professional way to tell your boss that you’re moving on to pastures new, it’s also the one thing that will leave a lasting impression on them when you’re gone.

If you want the whole experience to be as pain-free as possible then it is worth spending a little bit of time and effort crafting the perfect letter. Here are some easy tips to help you get started.

Layout

A resignation letter should be formal. It shouldn’t look like an email, or even worse a text message.

Lay it out like a proper formal letter including your manager’s name and the company address (see below).

Space out your paragraphs and double check it for grammar or spelling mistakes.

Keep it simple

When writing your resignation letter you don’t have to overcomplicate things. Keep it short and to the point.

A well-written letter allows you to cut through any confusion that may result in a lengthy discussion with your manager or supervisor.

There are two main things that you have to include.

  • A sentence stating that you are leaving the company.
  • A line detailing your last day of work.

It really is as simple as that.

An added extra

It’s always a good idea to include a thank you in your resignation letter.

Express your gratefulness for the opportunities that were presented to you and everything that you learned.

You can keep it to one or two sentences but adding in a few words of thanks can make a positive difference to how the letter reads.

Be helpful

As well as thanking the company, it’s also a nice touch to offer to help them with the transition period.

Make it clear that you want to make the whole process of finding and training a replacement as easy as possible for them. This will put their mind at ease.

Remain positive

Even if you hated your job, resist the temptation to comment negatively on fellow employees, your manager, or the company. Keep the information to the bare minimum.

Remember that this letter could be kept on file and revisited if you ever need a reference. Remain positive throughout.

The delivery

You should always print out your resignation letter. This might sound a bit old-fashioned, especially in the IT sector where nearly all communication is digital and forward-thinking but there are reasons for this.

Having a physical resignation letter means you can control when you give it to your employer and you can also prepare them for what they are about to read.

Ask your manager for a one on one meeting. Bring the resignation letter with you and explain to them that you are handing in your notice.

While they probably won’t open the letter there and then at least they have a hard copy to refer back to. You should also email them the letter after the meeting in case they need to send it on to the HR department.

Example

Here is a sample resignation letter that you can tailor it to fit your own circumstances.

Employer name,

Company address,

Town / City,

Country.

  Dear (manager’s name),

First paragraph: Cover the basics

I am writing to resign from the position of (job title) at (company name). My last working day will be (leaving date).

Second paragraph: Express your gratitude.

During my time with (company name), I have really enjoyed ________ or I’m grateful for the opportunity you’ve given me to ________.  

Final paragraph: Offer help and remain positive

In the lead up to my departure, I’ll prepare handover notes for all of my current responsibilities. I would also be happy to assist you in finding a replacement.

Thank you for my time with (company name). I wish you and (company name) all the best for the future.

Yours sincerely,

Your first and last name

Contact number or email address.

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