Masternaut, Europe’s largest telematics provider, has launched an app for employees to log their driving expenses with accurate mileage automatically while on the road.
The provider, whose CIO, David Warburton-Broadhurst is the UK Oracle User Group’s (UKOUG) president, tracks and monitors cars, trucks and other vehicles for businesses across Europe, a venture that contributed to 150 million data transactions per day in 2013. The black-box provider captures real-time information on vehicle journeys, alarms and driver performance.
Masternaut, which counts Travis Perkins as a customer, has tailored its app for businesses with fleets of cars that have employees who use their vehicles both for work and for their personal life, leaving the firm administering masses of expense forms to stay HMRC-compliant.
The new software lets employees track mileage from their smartphone while on the road, using an odometer, which Masternaut claims is more accurate than typical GPS navigation systems.
Martin Hiscox, chairman and CEO of Masternaut, said: “For many drivers, handling tax and expense claims can be a complex and time-consuming task and for our customers handling thousands of drivers across multiple regions, it can provide a real challenge to get everything right.
"With the HMRC able to fine some businesses up to £10m for incorrect or missing expenses, companies are under increasing pressure to get things right.”
Users can log their journeys as private or for business. Once a journey has been completed, drivers need only tap ‘submit’ for expense claims to be sent to a company’s Tax and Expenses module in the backend, eliminating paperwork.
The Driving Companion app also stores data for regulatory compliance, so a firm has complete visibility of its driver expenses when it comes to tax audits that can result in fines if businesses are found non-compliant.
Hiscox added: “The Masternaut Tax & Expense app simplifies and automates the processes involved and provides drivers on the move with an easy to use method of monitoring business mileage and submitting expense claims painlessly.
"For fleets of cars, this is of particular benefit. Car fleet drivers are more likely to use their vehicles for work and personal use, not something typically seen with vans or LCVs (Light Commercial Vehicles). Having this level of transparency on the actual mileage drivers have done allows car fleets to give a far more accurate picture of business mileage.”
The app is part of Masternaut Connect - the vendor's M2M suite.
Last year the company began using Dell Compellant storage systems to store its data, with arrays located in France and the UK.