A new software product unveiled yesterday is aimed at making it easier for companies to secure electronic files potentially needed in litigation.
Recommind, a maker of enterprise search products launched a version of its MindServer search and categorisation platform in response to recent court decisions that have made it clear a company must be able to preserve and produce email, documents and other files in compliance or litigation activities.
Morgan Stanley agreed to a $15 million (£7.8m) fine in May after US Federal regulators charged that it repeatedly failed to provide tens of thousands of emails related to various investigations. And in December, new federal rules took effect strengthening requirements that corporations save electronic records and produce them in court cases. And the European Union is on course to introduce similar regulation governing the discovery of electronic information relevant to court cases.
"The area of locking down documents for legal reasons is extremely important," says Mark Gilbert, a vice of president at Gartner who was not familiar with MindServer. "The court system has come to appreciate how much all businesses operate in the electronic world."
MindServer 5.0, which is "OEM ready" to simplify integration with other platforms, includes the litigation ‘hold’ function to preserve documents by making them read-only and putting them in a separate database.