Only about 1% of organisations are reportedly prepared for full-scale eDiscovery activities. As a result, the vast majority of organisations facing litigation are forced into a costly reaction mode in order to respond to discovery requests within court-imposed timelines.
The eDiscovery experience often triggers a broader information management initiative championed by executive leadership. While the ZyLAB eDiscovery & Production system is generally implemented to investigate a specific legal matter, it is a solid and robust foundation from which to pursue proactive, enterprise-wide objectives for information management. ZyLAB offers several optional modules to help organisations achieve corporate governance, increase productivity, create a framework for new distribution channels and revenue streams for their archives, and become litigation ready.
eDiscovery & Information ManagementeDiscovery andProduction SystemThe clock is ticking and the meter is running. How do you sift through internal databases, networks, computer systems, servers, archives, backup or recovery systems, laptops, PDAs, mobile phones and pagers to assess your legal risk and defend your organisation?Untitled DocumentOnly about 1% of organisations are reportedly prepared for full-scale eDiscovery activities. As a result, the vast majority of organisations facing litigation are forced into a costly reaction mode in order to respond to discovery requests within court-imposed timelines.The eDiscovery experience often triggers a broader information management initiative championed by executive leadership. While the ZyLAB eDiscovery & Production system is generally implemented to investigate a specific legal matter, it is a solid and robust foundation from which to pursue proactive, enterprise-wide objectives for information management. ZyLAB offers several optional modules to help organisations achieve corporate governance, increase productivity, create a framework for new distribution channels and revenue streams for their archives, and become litigation ready.eDiscovery triggers strategic, enterprise information management Untitled DocumentCorporate Legal" Minimize legal risk" Defend company interests" Practice law, not IT or KMRetained Counsel" Deliver positive outcomes" Client development" Demonstrate legal expertiseExecutive Leaders" Minimize costs & liabilities" Maximize productivity and profitability" Foster compliance andpositive reputationIT Department" Leverage IT investments" Maintain data security" Optimize systemcompatibilityION SYSTEM HELPS VARIOUS STAKEHOLDERS ACIn most cases, the review of information for relevance and privilege and the processing of vast volumes of data in preparation for formal legal review are the most expensive elements of eDiscovery accounting for as much as 50-80% of the budget when using external sources. The ZyLAB eDiscovery & Production system empowers organisations to properly handle as much of the process in-house as they wish. The system, which has received the highest rating ( Strong Positive ) in Gartner, Inc. s reports on eDiscovery vendors, simplifies and automates the costly manual processes that were outsourced in the past.Automate eDiscovery in-house,reduce costs, and regain controlZYLAB RESOLVES THE NEEDS OF ALL eDISCOVERY STAKEHOLDERSKEY ADVANTAGES OF THE ZYLAB eDISCOVERY & PRODUCTION SYSTEM:" Perform large, time-critical investigations with more control, less manpower, and in less time." Reduce the cost of legal review by automating the organisation and processing of documents." Unclog the review pipeline by systematically minimising the quantity of documents requiring manual or external review." Enhance data retrieval reliability and find what other systems cannot find. " Make better, faster legal decisions based on real-time information about your documents and e-mail." Scale the system to your environment without incurring volume charges.The ZyLAB Compliance & Litigation Readiness system includes the popular ZyLAB Information Management Platform at its core. The platform full-text-indexes the selected storage areas (active and decommissioned servers, local hard disks, mail servers, databases, SharePoint and other repositories) and then yields a fully searchable archive spanning all of your data sources and more than 700 file types. And, its non-proprietary XML architecture provides an entirely scalable solution without the need for costly databases and system upgrades. Untitled DocumentZyLAB follows the flow of eDiscovery and the needs of legal departmentsZyLAB eDiscovery & Production the most complete, end-to-end system available provides a user friendly, matter-centric interface tailored to the needs of in-house legal departments involved in eDiscovery. ZyLAB delivers the highest-quality archiving, searching and retrieving capabilities, plus tools to accommodate the interrelationships and contexts of your information. The ZyLAB eDiscovery & Production system is aligned with all critical EDRM phases and it integrates with leading presentation tools.Source: Socha Consulting and Gelbmann & Associates, (c) 2005-2009.In this context, the term Information Management refers to proactively getting your electronic house in order. It may also involve the initial generation of ESI and its final disposition.IdentificationThis first reactive eDiscovery step entails pinpointing likely custodians ofinformation, locating potential sources of ESI, and determining the scope, breadth and depth of that ESI.The ZyLAB eDiscovery & Production system includes our Workflow Module to fully support the Legal Hold process. After determining relevant custodians, repositories and IT administrators, the Workflow Module helps to implement and enforce the steps required in a legal hold process, including issuing legal hold reports for IT, providing custodian notification, real-time tracking of milestones, and audit and chain-of-custody tools to diminish the risk of court challenges.Preservation and CollectionPreservation involves ensuring that ESI is protected against inappropriate alteration or destruction. Collection refers to gathering ESI for further use in the eDiscovery process.The ZyLAB eDiscovery & Production system includes the Legal Collection Module to automatically copy potentially relevantESI from network drives, shares, computers, laptops, etc. to a litigation hold server. In addition, it is possible to collect from Microsoft SharePoint , Exchange , and other repositories supported by ZyLAB. The module filters files by various criteria to reduce the irrelevant data submitted for processing. Collected data is audited, and a chain-of-custody can be easily created. Standard network and back-up tools can be used for preservation, but the ZyLAB eDiscovery & Production system also works with leading forensic and criminal preservation and collection products. Processing, Review and AnalysisProcessing involves reducing the post preservation and collection body of ESI to a more manageable size and format. Review is the evaluation of ESI for relevance and privilege. Analysis is a more in-depth evaluation of ESI for facts, content and context, including key patterns, topics, people and discussions. The ZyLAB eDiscovery & Production system provides automated document culling, indexing, negotiated Boolean matching, forensic data extraction, automatic document de-duplication (near and exact), and auto- coding, categorization and foldering.The Culling Module systematically excludes irrelevant files and separates data into logical groups to accelerate the document indexing process. Compressed or compound (e.g. ZIP, RAR) files are unpacked for further culling, and PST and NSF files are converted into fully-searchable collections of XML, native files for the attachments, and (optional) MSG files. Extract concepts that will automatically organize the data into logical, user-defined categories and folders. For example, files containing a CEO s and attorney s name can be tagged as Attorney Client Privilege and excluded from the review collection.Our Text Mining and Analytics enrich documents with meta data and extract data, concepts, and previously unknown searchterms, such as aliases, synonyms, code names, companies, proper names, account numbers, spelling variations, and more.The sophisticated underlying technology helps you facilitate early case assessments, test theories, find patterns, and expose hidden connections between people and data, and even uncover deliberately hidden information. The ZyLAB eDiscovery & Production system streamlines the review and analysis pipeline with its collaborative, web-based interface from which reviewers may easily annotate files, assign them to other users, set follow-up dates and more. ProductionProduction involves delivering ESI to others in appropriate forms, using appropriate delivery mechanisms.The ZyLAB eDiscovery & Production system helps you meet court-ordered criteria and deadlines to disclose the information that is deemed relevant for outside entities. Protect confidential data with redaction and privacy tools, and customize the appearance of Bates stamps. Export redacted TIFFs or EDRM XML without altering the original document, or export to litigation software like Concordance , iCONECT , Summation and Introspect . Deliver DVDs or external hard drives loaded with relevant data and the ZyLAB search engine.Information ManagementThe ZyLAB eDiscovery & Production system is based upon the ZyLAB Information Management Platform and it includes our complete Records Management & Archiving (RMA) and E-Mail Archiving modules. The system supports millions of dynamic and static files spanning 700+ file formats, 400 foreign languages, multiple servers, 3rd party databases, ECM systems, andeven SharePoint and voice mail--enabling you to perform early case assessments well before legal hold. Having a clear viewof custodians, context and 3rd parties at this early stage reduces your legal risk, exposure, and expenses from later stages. Untitled DocumentSophisticated features to fully investigate the matter The ZyLAB eDiscovery & Production system includes the flagship ZyLAB Information Management Platform and several feature-rich modules. Available features include:" Full e-mail and records management for all of your data" Indexing of compound objects like nested e-mails, compressed files (ZIP), databases, BMPs, wikis, blogs, etc." Forensic indexing of file and document properties and incremental indexing of live networked data" Complex nested Boolean, proximity, quorum, concept, and key field searches" Fuzzy search (supporting character inaccuracies) and advanced wildcard search (a*, *a, a*a, and *a*)" Hit highlighting and hit navigation" Reproducible and reliable relevance ranking" Automatic language recognition" Text analysis tools to find semantic links or complex patterns, to create summaries, and to extract entities or hidden concepts" Advanced visualisation tools to see connections among results" Automatic identification of potentially privileged, responsive and applicable documents, plus the ability to monitor data streams" A secure framework for sharing documents online" Capabilities for creating legal reproductions in industry standard formats (XML or TIFF), including redactions and Bates stamps" Documented best practices and in-house quality control forms to ensure you maintain chain of custody" Audit reports to prove a defensible methodology was applied.Minimise disruptions to IT staff and systemsIT professionals find the ZyLAB eDiscovery & Production system offers more advanced and 3rd-party product-compatible features than any other eDiscovery solution on the market. ZyLAB delivers:An XML-based solution--the most stable, enduring, and open framework available. Any amount of data, in any format, can be stored, searched, and retrieved without the need for expensive and proprietary databases or expensive storage or backup tools. Plus, ZyLAB integrates easily with existing databases, helping your discovery system operate even more efficiently.Full data processing and (full-text) search-text extraction support for over 700 different file formats, e-mail (PST, NSF), compressed files (ZIP, ARJ), multimedia, scanned paper files and legacy databases. Automatic recognition and processing (OCR) of bitmaps on hard disk and in e-mail collections for more than 400 languages.Complete integration with specialised tools like EnCase and common repositories such as Microsoft SharePoint , databases, and ECM, CRM and ERP systems.Easy-to-use add-ons. ZyLAB Windows-based tools have simple MSI install scripts as well as browser plug-ins that work over HTTP without the need to open special ports. VPN setup is straightforward, which means the external access needed to review collections is as stable and trouble-free as possible.A full array of additional tools to customise your solutions, such as records management (DoD 5015.2 compliant), document management, workflow and e-mail archiving.For a complete list of system requirements, please contact your account executive or visit www.ZyLAB.co.uk.Untitled DocumentZyLAB UK Limited, 4 The Deans, Bridge Road, Bagshot, Surrey GU19 5AT. Visit zylab.co.uk to locate our international offices. 2010 ZyLAB UK. All rights reserved. ZyLAB is a registered trademark. Registration and trademarks belong to their respective owners.eDiscovery & Information Management 0DQ\*DUWQHUFOLHQWVDUHFRQVLGHULQJEULQJLQJDOORUSDUWRIWKHLUH GLVFRYHU\ZRUNLQKRXVHDVDZD\WRFRQWUROFRVWVDQGPLWLJDWHWKHULVNVDVVRFLDWHGZLWKRXWVRXUFLQJ Gartner E-Discovery Vendor Pricing: Quick Return on Investment if You Know Where to Look by Debra Logan and Whit Andrews, April 21, 2009=\/ %UHFHLYHGD 6WURQJ3RVLWLYH UDWLQJLQ*DUWQHU VUHSRUWHQWLWOHG 0DUNHW6FRSHIRU( 'LVFRYHU\6RIWZDUH3URGXFW9HQGRUV by Debra Logan, John Bace, Whit Andrews, December 21, 2009 6WRULQJ *%RIHOHFWURQLFLQIRUPDWLRQFRVWV\RXRQO\ +LULQJDQH[WHUQDO UPWRSURFHVVDQGUHYLHZLWFDQFRVW\RXXSZDUGVRI PLOOLRQ ~ Dr. Johannes Scholtes, Chief Strategy Officer, ZyLAB=\/ %KDVEHHQSRVLWLRQHGE\*DUWQHU ,QF LQWKH /HDGHUV TXDGUDQWRIWKH 0DJLF4XDGUDQWRQ,QIRUPDWLRQ FFHVV by Whit Andrews, September 2, 2009ZyLAB helps Outside Counsel achieve positive results for their clientsThe ZyLAB eDiscovery & Production system adds significant value to organisations facing litigation, but also to their outside counsel. ZyLAB prevents counsel from being ambushed by unknown liabilities. ZyLAB finds all of the relevant information even files that have been deliberately altered and concealed. The high recall of ZyLAB technology, coupled with its advanced filtering and de-duplication tools, gives outside counsel the assurance that they have all of the facts.ZyLAB reduces outside counsel s risk of court sanctions, fines and negative verdicts. With all of the potentially relevant information properly preserved, collected and locked-down in legal hold, outside counsel is relieved of the risk of spoliation (accidental or deliberate) and related court sanctions or fines that can negatively impact the case. Likewise, outside counsel can proceed with the confidence that a defensible methodology was followed.ZyLAB limits the likelihood of premature settlements. Despite their innocence, some organisations settle cases if they believe the cost of eDiscovery will outweigh the cost of a settlement. ZyLAB brings substantial savings and efficiencies to the client so that they can maintain their legal representation and protect their interests, reputation, and cash flow. ACCOLADES AND AFFILIATIONSFor more than two decades, ZyLAB has worked with leading organisations in order to advance its information management technology in accordance with market demands. That ongoing commitment has yielded numerous awards and partnerships. LEARN MOREContact ZyLAB UK by calling (44) 01276-850970. 2010 ZyLAB UK Limited. All rights reserved. ZyLAB is a registered trademark. Registration and trademarks belong to their respective owners. The MarketScope is copyrighted 2009 by Gartner, Inc. and is reused with permission. The MarketScope is an evaluation of a marketplace at and for a specific time period. It depicts Gartner s analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any vendor, product or service depicted in the MarketScope, and does not advise technology users to select only those vendors with the highest rating. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose. The Gartner Magic Quadrant is copyrighted 2009 by Gartner, Inc., and is reused with permission. The Magic Quadrant is a graphical representation of a marketplace at and for a specific time period. It depicts Gartner s analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any vendor, product or service depicted in the Magic Quadrant, and does not advise technology users to select only those vendors placed in the Leaders quadrant. The Magic Quadrant is intended solely as a research tool, and is not meant to be a specific guide to action. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.