Department for Business Innovation and Skills deploys open source electronic document management

Department for Business Innovation and Skills deploys open source electronic document management

Deploys 'proven' Alfresco technology

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Open source consultancy Zaizi has been brought in by the Department for Business Innovation and Skills (BIS) to deploy the Alfresco Collaboration and Records Management service.

Built on top of the open source Alfresco One platform, BIS' Future Information Management Systems (FIMS) project will store, manage and provide access to more than 14 million electronic documents (20 terabytes), when the department’s current system contract expires in March 2014.

Around 5,570 people in BIS will share the secure system along with people working in industries like oil and gas who use the department's services.

FIMS will be based on Zaizi’s Alfresco service on the G-Cloud government procurement system in the cloud, and delivered over the government’s secure PSN (Public Sector Network) "as-as-service", "ensuring hassle-free maintenance and systems upgrades on an ongoing basis", said Zaizi.

A second instance of FIMS will be available to people in industry, with limited access to non-confidential material.

All users will be able to access FIMS any time and anywhere via web browsers on virtually any PC, laptop or mobile device.

BIS selected SME Zaizi after past successes in having delivered secure document management systems based on Alfresco to other government organisations, such as Bristol City Council, Hull City Council and the Met Office, "at a fraction of the total cost of proprietary alternatives", said Zaizi.

The FIMS project is currently underway and planned for completion by the end of March 2014.


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